Deposits & Balance Payments
A 50% deposit (of total tour price) is due upon making a trip booking to guarantee your reservation. If alternative deposit arrangements are required – generally for custom & private tours – Dirt Gypsy Adventures will discuss these with you at the time of booking.
The balance of your payment is due 90 days prior to the departure date of the tour. If you have paid your deposit using a credit card, Dirt Gypsy Adventures will automatically bill the balance unless other arrangements are made at the time of booking. If a reservation is made within 90 days of the tour start, full payment will be required.
Accepted Payment Methods
Dirt Gypsy Adventures accepts payments made by check, credit card (Visa, Master Card, American Express & Discover), wire transfer or cash. All payments must be made in US dollars.
We understand that the unexpected sometimes rears its ugly head and that life sometimes gets in the way of that perfect vacation you’ve got planned. While we try our best to be understanding and accommodate cancellations, Dirt Gypsy Adventures adheres to the following cancellation policy (private and custom tours may be handled differently – consult your individualized trip materials for these terms):
Scheduled Multi-Day Tours
Days prior to trip start Fees charged / person
30-59 50% of the tour price
0-29 100% of the tour price
Scheduled One-Day Tours
Days prior to trip start Fees charged / person
0-2 100% of the tour price
~Any fees charged to our guests as a result of a cancellation (made 60+ days before the tour start) can be credited towards another Dirt Gypsy Adventures tour within a period of 2 years.
~We strongly recommend purchasing travel insurance (see below) to protect you from financial loss during your trip.
~Dirt Gypsy Adventures reserves the right to cancel any of our tours for any reason and at any time. While this instance is highly unlikely, all payments made by guests will be refunded promptly.
~If a tour is cancelled, Dirt Gypsy Adventures carries no responsibility for guest’s personal expenses, including hotel arrangements and airfare. Contact our staff to confirm your tour details before making your finalized travel arrangements. Again, travel insurance is highly encouraged.
Your vacation is an investment and you put a significant amount of time, money, and energy into planning and executing your travels. It is highly advisable to purchase a travel insurance policy to protect this investment. You may have an existing home or auto policy that offers travel insurance as well so check with your agent. Otherwise, we recommend an affordable policy from AIG at www.travelguard.com.
Prices for specific tours are listed on the site and state the specific inclusions and exclusions. All prices are listed in US dollars and based on double occupancy. Single supplement pricing is available upon request as it is dependent on the travel dates and destinations. All prices listed include sales tax, so what you see is what you pay.
Tour Changes - Dates & Destinations
We encourage you to call us to discuss your travel plans and desires prior to making a booking. This allows us a chance to listen to you and recommend destinations and tours that are suited for your personal interests, abilities, and travel dates. If you need to change your dates of travel and there is space available on another tour, we will accommodate the request. Please note that additional costs may be required if the tour you are joining is more expensive. Additionally, if the tour you change to is less expensive, no refund will be given. For date and destination changes made over 60 days from the start of a trip, no fee is charged. Changes made within 60 days of departure are subject to a $125 fee.
Reservations & Book Now Policy
Reservations for Dirt Gypsy Adventures’ tours can be made by calling us at 844-464-9779. General questions regarding our tours and destinations can also be directed to firstname.lastname@example.org. We offer the ability to reserve a space on any of our tours by clicking the ‘Reserve Your Spot ’ tab, where you can fill out a request form. One of our team members will contact you shortly thereafter to proceed with finalizing the booking and to collect a deposit. Filling out the form and submitting it DOES NOT guarantee your reservation. Your space on a tour will be held for 48 hours. If we are unable to contact you within the 48-hour window, you will forfeit your reservation (at no penalty), so please be sure to double check your contact information before clicking ‘submit’.
Changes to Itinerary
Dirt Gypsy Adventures holds the right to modify any of our itineraries without notice to our guests. Weather (and other acts of God), regional events, lodging availability, and group sizes can drastically effect our operations. In striving to offer the best experience, revisions to our tours may be made leading up to departure date and include (but are not limited to) routes, hotels, and restaurants & breweries. Please note that we are committed to offering the best experience possible and will enact as few changes as deemed necessary to ensure this is achieved.
Children on Tour
Dirt Gypsy Adventures happily offers our scheduled tours to any guest aged 15 and over. Please take the ability of your children into account when selecting your tour. Our Craft Tours feature visits to regional breweries, where children are often times prohibited. If a parent or guardian is willing to assume responsibility for children during these times, then participation in a Craft Tour will be permitted. For children that are 14 and younger, we suggest you contact our office to discuss options that are best suited for these young riders. We may recommend a private or custom tour designed to cater to the age & skill level of your children, your travel dates, and group size to maximize value, safety, and an overall incredible experience.
Assisted Travel Planning
With an intimate and in-depth knowledge of the regions we operate tours in, Dirt Gypsy Adventures is proud to serve as a viable resource to our guests when arranging travel to/from one of our adventures. We’re happy to spend some time with you recommending hotel, airline, dining, and transportation options, but we assume no responsibility in errors or complications that arise from arrangements made external to our tours.
Our tours are operated with special use permits granted by the land management agencies and governing bodies that regulate and govern the trails, forests, parks and recreational areas that our operations take place within. Permitting from the US Forest Service, BLM, and other agencies may impose limits as to how many guests we can have on a given tour; therefore you may see the maximum guest cap vary from one tour to the next. Preliminary itineraries may exist on our website for tours where special use permitting is undergoing review and not yet secured – the itinerary listed in these instances will undergo slight modifications to ensure our operations abide by the legal requirements as a commercial tour operator.
Limitations of Liability
Please refer to your liability release for a full description of Dirt Gypsy Adventures limitations of liability. Dirt Gypsy Adventures is not responsible for bodily injury, illness, death or property damage that results from participation in any of our tours. Mountain biking is often times a physically demanding sport with inherent risks related to terrain, skill, fitness, experience, and weather conditions.
By accessing this web site, you are agreeing to be bound by these web site Terms and Conditions of Use, all applicable laws and regulations, and agree that you are responsible for compliance, with any applicable local lows. If you do not agree with any of these terns, you are prohibited from using or accessing this site. The materials contained in this web site are protected by applicable copyright and trademark law.
2. Use License
a. Permission is granted to temporarily download one copy of the materials (information or software) on Dirt Gypsy Adventures’ web site for personal, non-commercial transitory viewing only. This is the grant of a license, not a transfer of title, and under this license you may not:
i. modify of copy the materials;
ii. use the materials for any commercial purpose, or for any public display (commercial or non-commercial)
iii. attempt to decompile or reverse engineer any software contained on Dirt Gypsy Adventure’s web site.
iv. remove any copyright or other proprietary notations for the materials; or
v. transfer the materials to another person or ‘mirror’ the materials on any other server.
vi. This license shall automatically terminate if you violate any of these restrictions and may be terminated by Dirt Gypsy Adventures at any time. Upon terminating your viewing of these materials or upon termination of this license you must destroy any downloaded materials in your possession whether in electronic or printed format.
The materials on Dirt Gypsy Adventures’ web site are provided “as is”. Dirt Gypsy Adventures makes no warranties, expressed or implied, and hereby disclaims and negates all other warranties, including without limitation, implied warranties or conditions of merchantability, fitness for a particular purpose, or non-infringement of intellectual property or other violation of rights. Further, Dirt Gypsy Adventures does not warrant or make any representations concerning the accuracy, likely results, or reliability of the use of the materials on its Internet web site or otherwise relating to such materials or on any sites linked to this site.
In no event hall Dirt Gypsy Adventures or its suppliers or vendors be liable for any damages (including, without limitation, damages for loss of data or profit, or due to business interruption) arising out of the use or inability to use the materials on Dirt Gypsy Adventures’ Internet site, even if Dirt Gypsy Adventures or a Dirt Gypsy Adventures authorized representative has been notified orally or in writing of the possibility of such damage. Because some jurisdictions do not allow limitations on implied warranties, or limitations of liability for consequential or incidental damages, these limitations may not apply to you.
5. Revisions and Errata
The materials appearing on Dirt Gypsy Adventures’ web site could include technical, typographical, or photographic errors. Dirt Gypsy Adventures does not warrant that any of the materials on its web site are accurate, complete, or current. Dirt Gypsy Adventures may make changes to the materials contained on its web site at any time without notice. Dirt Gypsy Adventures does not, however, make any commitment to update the materials, although we strive to do so as it readily becomes available and relevant.
Dirt Gypsy Adventures has not reviewed all of the sites linked to its Internet web site and is not responsible for the contents of any such linked site. The inclusion of any link does not imply endorsement by Dirt Gypsy Adventures of the site. Use of any such linked web site is at the user’s own risk.
8. Governing Law
Any claim relating to Dirt Gypsy Adventures’ web site shall be governed by the laws of the State of California without regard to its conflict of law provisions.
· Before or at the time of collecting personal information, we will identify the purposes for which information is being collected.
· We will collect and use personal information solely with the objective of fulfilling those purposes specified by us and for other compatible purposes, unless we obtain the consent of the individual concerned or as required by law.
· We will only retain personal information as long as necessary for the fulfillment of those purposes.
· We will collect personal information by lawful and fair means and, where appropriate, with the knowledge or consent of the individual concerned.
· Personal data should be relevant to the purpose for which it is to be used, and, to the extent necessary for those purposes, should be accurate, complete, and up-to-date.
· We will protect personal information by reasonable security safeguards against loss or theft, as well as unauthorized access, disclosure, copying, use or modification.
· We will make readily available to customers information about our policies and practice relating to the management of personal information
We are committed to conducting our business in accordance with these principles in order to ensure that the confidentiality of personal information is protected and maintained.